Privacy Policy | Summit Staffing

Effective Date: 2025-11-24
Last Updated on: 2025-11-24

Summit Staffing, Inc. (“Company,” “we,” “us,” or “our”) respect your privacy and are committed to protecting it through our compliance with this Privacy Policy (“Policy”). This Policy informs our customers, employees, applicants, and visitors to Company’s website (this “Site”) about our practices for collecting, using, maintaining, protecting, and disclosing certain data we collect through this Site as well as information we collect directly from you over the phone, via email, text message, or through computer or mobile software applications, when you visit our branches, or through other offline channels. In some cases, we may provide additional data privacy notices specific to certain services, practices, or regions. Those terms are to be read in conjunction with this Policy. This Policy does not apply to information collected by any third party through any application or content (including advertising or job ads) that may link to or be accessible from or through the Site.

Please read this Policy carefully. By accessing or browsing this Site or otherwise providing personal information, you acknowledge acceptance of the terms and conditions set forth in this Policy. If you have concerns about our data collection or privacy practices, please do not use the Site. We reserve the right to update or revise this Policy from time to time in our sole discretion. You are encouraged to review this Policy periodically for updates and changes.

Categories of Personal Information We Collect

Depending on your relationship with us, we may collect or have collected the following categories of personal information within the last twelve (12) months:

Contact & Identifiers

Names, aliases, postal addresses, email addresses, telephone/mobile numbers, signatures, username and password (if you create an online account), date of birth, citizenship/residency, and, where needed for payments, limited bank or payroll details. For clients and prospects: company name, job title, and business contact details.

Protected Class Information (where permitted/required by law)

Information about legally protected characteristics (e.g., age, gender, race/ethnicity, disability or veteran status) collected only for compliance, reporting, or diversity programs.

Commercial/Transactional Information

Records of services requested, purchased, or considered and related interactions with our offerings.

Education Records

Non-public education information (e.g., schools attended, degrees, transcripts/certifications) consistent with the Family Educational Rights and Privacy Act (20 U.S.C. section 1232g, Sec. 1232g; 34 C.F.R. Part 99).

Internet/Device Activity

Browsing and usage data related to our sites or portals (e.g., IP address, device identifiers, pages viewed, time zone, browser/OS details) and interactions with our emails or ads.

Geolocation Data

Approximate or precise location derived from devices, apps, or tools—only if location features are used and shared with us.

Audio/Visual/Electronic Media

Voicemail recordings, video interview recordings (if you choose to participate), photographs you provide or make public (e.g., LinkedIn), and security camera footage when visiting our offices.

Biometric Data (rare; only if required/allowed by law)

Physiological or behavioral characteristics used for identity verification (e.g., facial recognition/voiceprints) when a client system or facility uses such tools.

Professional & Employment Information

Resumes/CVs, work and education history, licenses/certifications, language abilities, references, security clearance/work authorization details, skills/assessments, interview notes, and other job-application or onboarding information (including photographs provided for ID badges).

Sensitive Personal Information

Government IDs (e.g., SSN, driver’s license, passport)
Login/account credentials with security codes or passwords
Precise geolocation
Racial/ethnic origin (for lawful EEO/diversity purposes)
Biometric identifiers
Health information relevant to work, benefits, workplace safety, or accommodations
Contents of communications where we are not the intended recipient (we do not monitor private content)

Compensation & Benefits Data (for employees/placed talent)

Salary/wage rates, benefit elections, payroll and tax details, and (where needed for benefits administration) dependent information (e.g., name, relationship, DOB, SSN).

Job or Position Information

Desired roles, locations, shifts, start dates, compensation ranges, and other placement preferences. For clients/prospects: role descriptions, requirements, and wage/bill rate information.

Health & Safety Information (employment context)

Workplace injury/illness reports, fitness-for-duty or accommodation documentation, and insurance/policy details as needed to meet legal or client site requirements.

Inferences/Profiles

Insights drawn from the information above to tailor job matches, communications, or services (e.g., likely interests, preferences, or suitability for certain roles).

Sources of Personal Information

We may collect the personal information listed above from the following sources:

Directly from you, when you submit a job application, create an online profile, request a candidate, or contact us.
Automatically, when you visit our websites (e.g., through cookies, IP addresses, browser type, and device information).
From third parties, such as job boards, professional networks (like LinkedIn), referrals, background check vendors, and our clients.

Why We Collect and Use Personal Information

In general, we use the personal information we collect only for the purposes for which it was collected, for related and compatible purposes, as permitted or required by law, and as necessary to perform our contractual duties and obligations. We may use your personal information for the following purposes:

To Operate Our Website and Online Services

To enable access to and use of our website, portals, or online systems;
To manage and administer user accounts;
To monitor and improve the performance, security, and functionality of our website and technology systems.

To Recruit and Place Talent

To identify, evaluate, and recruit candidates for job opportunities;
To communicate about available roles and future opportunities;
To conduct background checks, employment eligibility verification, and other pre-placement screenings (where permitted by law).

To Manage the Employment / Assignment Relationship

To complete onboarding and maintain personnel records;
For timekeeping, payroll processing, expense reimbursement, and benefits administration;
For training, performance evaluation, coaching, corrective action, and assignment management;
For workers’ compensation, leave of absence, disability accommodation, and unemployment claims;
To maintain appropriate access to facilities, systems, and equipment.

To Provide Services to Clients and Maintain Business Operations

To deliver staffing, recruiting, and workforce support services;
To manage contracts, billing, invoicing, and payment processing;
To engage in audit, compliance, quality control, and internal reporting activities;
To maintain business continuity and operational support functions.

To Communicate With You

To respond to inquiries and service requests;
To send administrative or account-related notices (which are not promotional and cannot be opted out of);
To contact emergency contacts when necessary for health or safety reasons.

To Support Safety, Security, and Compliance

To detect and prevent fraud, unauthorized access, or misuse of systems;
To conduct internal investigations and enforce policies and agreements;
To comply with applicable laws, legal obligations, and lawful requests from courts or government authorities;
To protect the rights, property, security, and safety of our workforce, clients, systems, and the public.

To Conduct Research, Analytics, and Service Improvement

To monitor usage trends and optimize our website and services;
To assess workforce trends and hiring patterns;
To improve our recruiting methods, matching capabilities, and operational performance.

To Engage in Marketing Activities (Where Permitted by Law)

To send communications about services, job alerts, newsletters, events, and resources from us;

You may opt out of marketing communications at any time.

For Corporate Transactions and Business Transitions

To support evaluations, negotiations, or completion of mergers, acquisitions, divestitures, reorganization, or transfer of business assets where personal information may be included.

We collect and use only the personal information that is reasonably necessary and proportionate to achieve the purposes described above.

How We Share Personal Information

We generally do not disclose personal information except as described in this Policy, as required by law, as necessary to provide our services, or with your consent. We may disclose personal information for the same business purposes for which we collect and use it.

The following chart describes the categories of personal information we may collect about you and for each category, the categories of third parties to whom we may disclose or have disclosed personal information to within the last 12 months:

Category of Personal Information	Categories of Third Parties to Whom Disclosed & Purpose for Disclosure
Contact & Identifiers	Clients and prospective clients evaluating candidates or managing assignments Service providers (e.g., payroll/benefits administrators, HRIS systems, IT hosting, background screening, communications support) Affiliates and related entities for recruiting and business operations Professional advisors (auditors, accountants, attorneys, insurers) Government agencies where required for tax, employment eligibility, legal compliance, or regulatory reporting
Protected Class Information	Clients for required diversity, EEO, or affirmative action compliance Service providers assisting with compliance reporting or workforce analytics Government agencies when required
Commercial / Transactional Information	Service providers supporting account administration, billing, or CRM systems Affiliates for internal analytics and service improvement
Education Records	Clients and prospective clients to evaluate suitability for assignments Background screening vendors for verification Service providers supporting onboarding or credentialing
Internet / Device Activity	IT hosting and cybersecurity providers for system support and security Analytics vendors to help improve site performance and user experience
Geolocation Data	Timekeeping/scheduling vendors if location-based check-in is required Clients who require location verification for access, security, or attendance
Audio / Visual / Electronic Media	Communications platforms supporting recruiting or interviews Security providers for office or system access monitoring Clients where identity verification or site-security requirements apply
Biometric Data	Biometric timekeeping or access vendors used by client facilities Clients where biometric identity verification is required for job site access
Professional & Employment Information	Clients and prospective clients evaluating candidates Background screening or credentialing vendors Affiliates supporting recruiting and placement processes
Sensitive Personal Information	Payroll and benefits administrators (e.g., to process tax or benefits forms) Claims administrators and insurance providers (e.g., workers’ compensation, disability) Government agencies (e.g., IRS, state wage reporting, EEO reporting) Clients, only where legally required or necessary to support workplace safety or accommodation
Compensation & Benefits Data	Payroll processors, benefits providers, insurance carriers, and tax authorities to administer employment obligations Clients, only where needed to support billing, rate verification, or contract terms
Job or Position Information	Clients and affiliates to match, coordinate, and communicate about job opportunities
Health & Safety Information	Workers’ compensation carriers and claims administrators Leave and disability benefit administrators Clients, when needed to coordinate workplace accommodations or safety compliance Government agencies where reporting is required
Inferences / Profiles	Clients and affiliates to support recruiting, workforce planning, and placement decisions

We do not sell personal information. We may share limited data (like cookies or IP addresses) with analytics or advertising partners, which may constitute “sharing” under some state laws. You may opt out as described below.

Cookies and Online Tracking

We use cookies and similar technologies to personalize content, analyze traffic, and improve our website. You can manage your cookie preferences or opt out of targeted advertising by adjusting browser settings. However, if you select this setting you may be unable to access certain parts of our Site. Unless you have adjusted your browser setting so that it will refuse cookies, our system will issue cookies when you direct your browser to our Site.

Accessing, Updating, or Correcting Your Information

If you have created an online account, you may review and update certain personal information directly through your account. You may also contact us using the information listed in the Contact Us section to request assistance accessing, correcting, or deleting personal information, subject to applicable law. We may need to verify your identity before processing certain requests.

Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, disclosure, alteration, and misuse. However, no method of transmission or storage is completely secure, and we cannot guarantee absolute security.

If you create an online account, you are responsible for maintaining the confidentiality of your password and for restricting access to your devices. Please contact us immediately if you believe your account or personal information has been accessed without authorization.

Your Choices

You may choose not to provide certain information. However, if the information we request is needed to provide staffing, placement, onboarding, payroll, or employment-related services, we may be unable to proceed with certain opportunities or services if you decline to provide it.

We do not sell personal information. If we engage in activities that may be considered “sharing” personal information for cross-context behavioral advertising (such as certain analytics or tailored advertising tools), you may opt out at any time. You may do so by clicking the “Do Not Sell or Share My Personal Information” link in the website footer or submitting a request using the contact methods provided in this Policy. Please be aware that an opt-out applies to the specific browser and device used when the request is made, and may need to be repeated if you use multiple browsers or devices.

If your browser or device sends a Global Privacy Control (GPC) signal, we recognize and honor it as a request to opt out of any processing that may be considered “selling” or “sharing” personal information under applicable privacy laws. This opt-out will apply to the specific browser and device used.

We may contact you about job opportunities or services that may be relevant to your experience or interests. You may opt out of promotional or recruiting communications at any time by using the unsubscribe link included in the message or by contacting us directly. Please note that we may still send non-promotional communications related to ongoing employment or service matters, such as scheduling notifications, payroll updates, compliance notices, or other operational messages.

Data Retention

We retain personal information only as long as necessary to fulfill the purposes described in this Policy, including to provide services, maintain business records, comply with legal requirements, or resolve disputes. Retention periods may vary depending on the type of information and applicable legal obligations. When personal information is no longer needed, we may securely delete it, de-identify it, or archive it where required for legal or compliance purposes.

Children’s Privacy

This Site is not intended for children under 18, and we do not knowingly collect personal information from them. If we learn we have collected or received personal data from a child under 18 years old without verification of parental consent, we will delete that information.

Links to Other Sites

Our website may contain links to third-party websites or resources. We are not responsible for the privacy practices or content of those sites.

California Privacy Rights (CCPA/CPRA)

This section applies to California residents and supplements the information provided in this Policy.

We do not sell personal information, and we do not share personal information for cross-context behavioral advertising without offering the right to opt out. We do not have actual knowledge of selling or sharing the personal information of individuals under 16.

You may have the right to:

Request to Know the personal information we collected about you, including the categories, sources, purposes of collection, and disclosures.
Request Deletion of personal information, subject to certain exceptions.
Request Correction of inaccurate personal information.
Limit the Use and Disclosure of Sensitive Personal Information, where such rights apply.
Be free from discrimination or retaliation for exercising your privacy rights.

To submit a request, you may contact us at: privacy@summitstaffing.com

We may need to verify your identity before processing your request. If you authorize an agent to make a request on your behalf, we may require proof of your authorization.

We will respond to verifiable requests within the timeframes required by California law and will notify you if an extension is needed.

Other California Privacy Rights (Shine the Light)

California’s “Shine the Light” law (Civil Code Section § 1798.83) permits users of our Site that are California residents to request certain information regarding our disclosure of personal information to third parties for their direct marketing purposes. To make such a request, please send an email to privacy@summitstaffing.com or write us at 610 Enterprise Drive, Oak Brook, IL 60523.

Changes to This Policy

We may update this Policy from time to time. When we make changes, we will revise the “Last Updated” date at the top of this page and post the updated version on our website. The updated Policy will be effective when posted. We encourage you to review this Policy periodically to stay informed about how we collect, use, and protect personal information. If we make material changes, we may also provide additional notice (for example, by email or by posting a banner on our website).

Continued use of our website or services after an update constitutes your acceptance of the revised Policy.

Contact Us

If you have any questions or concerns about this Policy or our privacy practices, please contact:

Summit Staffing, Inc.
Attn: Privacy Officer
610 Enterprise Drive
Oak Brook, IL 60523

privacy@summitstaffing.com

Summit Staffing, Inc. Privacy Policy